Small Business Expense Tracker for SARS

Business expenses for the side business, kept apart from the household

Snap invoices, track equipment with SARS wear-and-tear, export the tax year for your accountant.

If someone in the family runs a business on the side, or works as a sole proprietor, the invoices tend to end up in a shoebox or a cluttered inbox until the accountant asks for them. HeyKit has a Business section for one or more businesses your family runs. Photograph or upload invoices and receipts as they come in, keep equipment in its own asset register with wear-and-tear worked out, and hand over a tidy export at the end of the tax year.

Invoices and receipts, read for you

Photograph or upload an invoice or receipt. AI reads the details, you check them before saving, and the file is kept privately with the expense.

→Supplier, date, total and VAT
→A category: equipment, software, office, travel, fuel, professional fees, phone or other
→Nothing is saved until you've checked it

Equipment with SARS wear-and-tear

When the business buys equipment, it can become a business asset. HeyKit works out wear-and-tear on a straight-line basis over the asset's write-off period, building an asset register as you go.

Tax-year export for your accountant

Export a CSV for each tax year, 1 March to the end of February, with the invoices and the asset register included. That's the pile your accountant asks for, ready in one go.

Separate from the household

Business equipment stays out of your household inventory, so the work laptop doesn't end up on your home-contents list, and the family budget isn't muddled with business spending.

Ask about the business

Ask HeyKit "what did the business spend this tax year?" and get totals by category and by supplier.

What you can do with this

The freelancer's February

The tax year ends at the end of February. Instead of digging through email, export the year's CSV with invoices and the asset register and send it to your accountant.

A new laptop for the business

Snap the invoice. Save it as equipment and it becomes a business asset with its wear-and-tear worked out, separate from the family's things.

Two businesses in one family

One partner consults, the other runs a small online shop. Each business has its own expenses and assets, side by side in the Business section.

Common questions

Is this tax advice?

No. HeyKit keeps your records organised and works out straight-line wear-and-tear from what you enter, but it isn't tax advice. Check with your accountant or a tax practitioner about what you can claim.

What tax year does the export use?

The South African tax year: 1 March to the end of February. You get a CSV per tax year, with invoices and the asset register.

How is wear-and-tear calculated?

Straight-line over the asset's write-off period, so the cost is spread evenly across those years.

Does the AI pick up VAT on invoices?

It reads the supplier, date, total and VAT, and suggests a category. You check everything before it's saved.

Can I track more than one business?

Yes. The Business section handles one or more businesses your family runs, such as a sole proprietorship or a side business.